With hectic days, filled with tons of things to do it’s so easy to get overwhelmed or stuck. The best way to maximize your time and get more done is with an effective schedule.
Planning in itself is not helpful if it’s not lined out properly and effectively. Use a system that works for you and one you can stick to.
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Have an Action Plan
You need an action plan to put your thoughts and goals in writing and act on them. The proof is in the doing.
Having a plan for your day, event or month is key to maintaining momentum and focus to achieve the goals you’ve set out for yourself.
A plan is the first step to getting anywhere with your goals.
Write a list
List everything you want to achieve, improve on or simplify in your daily life. Nothing is too minor to write down.
Your list doesn’t have to be perfect. Just write down what comes to mind. This is your brain dump stage.
Take the list you wrote and put it in order. Have three columns to segment your list into what’s most important, what needs to get done first and what has the biggest impact.
This stage gives your goals and ideas structure. You are able to organize your thoughts and do things in a productive way.
Some things on your list don’t belong there, remove them. Change some things around and create a flow that works for you.
Chunk your tasks
Based on your list and the order of priority, break down your tasks into smaller action steps. Make sure you are able to get things done quickly and that it’s in it’s simplest form.
It can get quickly overwhelming if you aren’t simplifying your tasks enough. Batch them according to similarity and resources required to achieve them.
Categorize your tasks. For example, you can have, social media, networking, finance, meetings, kids, errands, and any category you can think of where you group similar tasks
Remember your flow and order when breaking your tasks down. You don’t want to go back to a task you could have done in a category you already completed.
Have timelines for your tasks. This creates accountability and helps you stay driven. Set dates for when you need to accomplish your tasks.
Be realistic but not too lax. Consider your current workload and schedule when you set timeframes. Don’t try to squeeze everything in. Just work towards making progress.
If you miss a due date don’t panic. Go back a few steps, see what can be altered and how you can get back on track.
Why should you schedule
Scheduling limits distractions because everything has a set time. Turn off the phone and social media notifications so you aren’t tempted to go down the scrolling spiral.
Make time in your schedule or diary to check social media. Most ideally a time during the day when you’re not normally busy. Set a reminder when you exhaust social time on the schedule.
Have you ever felt like your day was a waste and you didn’t do half the things you panned? That’s what happens when you don’t schedule. Mind planning is the easiest way to lose track of your goals for the day.
When you have a schedule, you can track what you’ve achieved and what you still need to do.
Write notes at the end of each day to recap on the day and tasks completed. Give yourself a tap on the shoulder for progress made.
If you aren’t a scheduler, try it for a month and you’ll see how your productivity increases. Trust me on this one. Pen on paper makes things clearer.
You are more likely to do something if you’ve written it down. And when it’s in black and white you need to follow through.
The satisfaction of ticking things off your schedule as DONE! Priceless.
A schedule motivates you
Seeing your progress and achievements motivates you to keep going. Planning gives you the insight into how far you’ve come in your plans.
When you see an increase in productivity you become driven to do more of what works.
Now that you have an action plan and are clear on why it’s important to schedule, what next?
Get it done
Put in the work. Scheduling and planning are only effective when you start putting your plan into action.
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