Schedule and planner
Personal Development,  Productivity

How to Create a Schedule you can Stick to

With hectic days, filled with tons of things to do it’s so easy to get overwhelmed or stuck. The best way to maximize your time and get more done is with an effective schedule.

Planning in itself is not helpful if it’s not lined out properly and effectively. Use a system that works for you and one you can stick to.

Disclosure: Please note that this post may contain affiliate links and if you go through them to make a purchase I will earn a commission at no extra cost to you.

Have an Action Plan

You need an action plan to put your thoughts and goals in writing and act on them. The proof is in the doing.

Having a plan for your day, event or month is key to maintaining momentum and focus to achieve the goals you’ve set out for yourself.

A plan is the first step to getting anywhere with your goals.

Write a list

List everything you want to achieve, improve on or simplify in your daily life. Nothing is too minor to write down.

Your list doesn’t have to be perfect. Just write down what comes to mind. This is your brain dump stage.

Prioritize

Take the list you wrote and put it in order. Have three columns to segment your list into what’s most important, what needs to get done first and what has the biggest impact.

This stage gives your goals and ideas structure. You are able to organize your thoughts and do things in a productive way.

Some things on your list don’t belong there, remove them. Change some things around and create a flow that works for you.

Chunk your tasks

Based on your list and the order of priority, break down your tasks into smaller action steps. Make sure you are able to get things done quickly and that it’s in it’s simplest form.

It can get quickly overwhelming if you aren’t simplifying your tasks enough. Batch them according to similarity and resources required to achieve them.

Categorize your tasks. For example, you can have, social media, networking, finance, meetings, kids, errands, and any category you can think of where you group similar tasks

Remember your flow and order when breaking your tasks down. You don’t want to go back to a task you could have done in a category you already completed.

Time frames

Have timelines for your tasks. This creates accountability and helps you stay driven. Set dates for when you need to accomplish your tasks.

Be realistic but not too lax. Consider your current workload and schedule when you set timeframes. Don’t try to squeeze everything in. Just work towards making progress.

If you miss a due date don’t panic. Go back a few steps, see what can be altered and how you can get back on track.

Why should you schedule

Limits distractions

Scheduling limits distractions because everything has a set time. Turn off the phone and social media notifications so you aren’t tempted to go down the scrolling spiral.

Make time in your schedule or diary to check social media. Most ideally a time during the day when you’re not normally busy. Set a reminder when you exhaust social time on the schedule.

Track Progress

Have you ever felt like your day was a waste and you didn’t do half the things you panned? That’s what happens when you don’t schedule. Mind planning is the easiest way to lose track of your goals for the day.

When you have a schedule, you can track what you’ve achieved and what you still need to do.

Write notes at the end of each day to recap on the day and tasks completed. Give yourself a tap on the shoulder for progress made.

Enhance productivity

If you aren’t a scheduler, try it for a month and you’ll see how your productivity increases. Trust me on this one. Pen on paper makes things clearer.

You are more likely to do something if you’ve written it down. And when it’s in black and white you need to follow through.

The satisfaction of ticking things off your schedule as DONE! Priceless.

You may also like: Setting SMART Goals

A schedule motivates you

Seeing your progress and achievements motivates you to keep going. Planning gives you the insight into how far you’ve come in your plans.

When you see an increase in productivity you become driven to do more of what works.

Now that you have an action plan and are clear on why it’s important to schedule, what next?

Get it done

Put in the work. Scheduling and planning are only effective when you start putting your plan into action.

Sharing is caring

Love, Everyday

Ntha

34 Comments

  • Mary

    Having a schedule helps a great deal as it can be overwhelming at times. This is just what many of us need to plan our day smoothly.

  • Valerie

    I love all of this! I used to have a great memory and remember everything, but now it’s more like a dynamic chaos all the time šŸ˜‚ I started writing down everything I need to do, day by day, and not only I don’t forget anything anymore, but it gives me a feeling of accomplishment!

    • nmasipa

      It’s so easy to forget things especially when you have a lot going on. Writing things down is a great way of keeping on track.

  • Mckayla

    Thanks so much for the insight! Scheduling is one of my worst abilities (although Iā€™m getting better) and I have a hard time judging how much time I have vs what I need to get done.

    • nmasipa

      It takes practice. Alteast you’re getting better. Just be realistic with your tasks, you can give yourself more time than you think you need so you’re covered.

  • Britt K

    Great advice! People often overlook the power of accountability. If you can’t effectively track the progress that you’re making, it’s easy to feel ‘busy’ without accomplishing anything. After all, you’re working on SOMETHING, right? As soon as you start scheduling and tracking, you’re going to start seeing what you’re actually accomplishing and what’s just busywork with no real benefit. A shift in focus can, at that point, greatly improve your overall results and BAM – you’re starting to feel that sense of accomplishment that you’ve been craving!

  • Lydia | Wannabe Preppers

    Thank you. I am gearing up to get a more defined routine and schedule for back to school. I am also building in time into my September schedule to get my home more prepared for emergencies (national preparedness month). Thanks for the encouragements to get this going.

  • Cassie

    Great post! I am big on planning, so this is super helpful. Writing a list and utilizing prioritization to get tasks done are my top two for sure! Thank you for sharing!

  • Katrina

    These are all super helpful tips! I’ve never made myself stick to a time schedule, but I think it would be effective if I’ve tried it. Sometimes I give up on my tasks for the day so having a schedule might help keep me on track.

  • JustReadingJess

    Great tips. These tips are very useful and I plan on trying them. Since I’ve started blogging I feel like I have no time to get stuff done, so hoping these tips will help.

  • Shane

    These are all tried and true tips to maximize personal efficiency, a must for those looking for growth via productivity. I am a former old school list maker myself that eventually graduated to Microsoft OneNote for keeping my affairs in order. I highly recommend leveraging tech to aid in personal efficiency, there are tons of tools readily available. Great reading, thank you for sharing!

    • nmasipa

      Thanks for reading. There are great digital productivity tools I love and make my planning easier for sure.

Leave a Reply

Your email address will not be published. Required fields are marked *